7 secrets you should know about Employee Monitoring Software

Are you sure that your employees are productively using your business time? If you have a doubt then take some steps to check your employees working. In the present generation, we can see that many of the employees don’t work willingly. They use to waste their time in unproductive works especially those employees who work on the computer and use web. With the increase in the use of social media people are abundantly using net whether from their cell or from their office PCs. With the exploitation of internet usage, most of the companies have started using some or the other Employee Monitoring Software. 

The employers know that no one is liked to be monitored, people want freedom in their work. It is a huge problem to make both the employers as well as employees happy at the same time. So the best solution for both the party is to use monitoring software for their firm. To monitor the computer of employees people have started using the advanced system i.e. Computer Monitoring Software. The PCs of all the computer is connected to a head system that keeps the record of all the systems. This main system is generally monitored by the boss of the company.

Employee monitoring includes all the activities of employees related to computer or physical work, everything is monitored by this software. The work handled by the monitoring software is as follows:

1. The software captures the screenshot of every monitor to which the software is connected.

2. Tracks the keystrokes, the sites surfed, emails, search engines and downloads of the every PC.

3. It records the login and log out time and the time spent in each activity of every individual. This helps the business to increase the productivity of the business by giving the reviews to the employees as per their performance.

4. Checks the most visited website and also the restricted websites. If the user visits the restricted sites, the company can immediately take actions against that employee.

5. Saves time of the company, as the manual work is handled by the computer and video cameras.

6. Reduces the cost of supervision. Earlier the supervision work was assigned to any of the superior or manager which is now changed and all the work being handled by the software.

7. By using employee monitoring and computer monitoring software, a business can get all the details of their employees related to work and their behavior. This helps the business to check the overall performance of the employee and helps to take decision whether to keep the employee in the company or not.

Conclusion

Those days are gone when the employer of the company used to spy on their subordinates. By doing so the image of the employer usually decreases in front of their employees because no employee wants to be monitored. Now the smart companies are using smart ways to monitor the employees and to keep them happy they are using Employee Monitoring Software. This software helps the employer to win their employee’s heart and gain trust which positively affects the productivity of the company.

How to Increase Productivity with Employee Monitoring Software?

When you run a business or start office internet connection is must need. But sometime this internet become a channel of distraction. As companies cannot manage without the internet but they can restrict employees from using the internet. Since only employers can increase productivity so companies are using employee monitoring software to find out how long employee works and how much time is wasted. Once this software is installed in a system the administrator can view past activities, visited websites, entered keystrokes and so on. This software will also prevent from engaging playing games or spending time on social media sites.

Many companies choose this software for safety purpose too. Like sometimes knowingly or unknowingly some employees leak the important documents of the company. It also prevents employees from using any kind of hardware in the office system. If any kind of unusual activity is detected by the system then it will give alert message or email notification to the responsible team. Although you will be not physically present in your office to keep an eye on your employees you can still examine your students through this tool. 

Ways to improve productivity-

•    Employers can use this software to improve employee’s efficiency by determining each workers strength and weakness and arrange their working duties accordingly.

•    Once computer monitoring software is installed in employees system then the manager can easily notice who the productive employees for their organization are.

•    It becomes easy for the administrative team to keep all the records of an employee like when an employee is coming and going from office.

•    As it can track the employees offline logs too, even though the employee is not accessing the internet may be engaged in some other activity can be caught.

•    It will not lead to dissatisfaction among employees as they will all rate according to a report generated by their Computer monitoring software.

This software will know the administration for how long an employee is doing productive work

Using Employee monitoring software will not only help the company but it will help employers too. Like there will be no politics involved while judging the performance. It will also reduce the task of employee management system as this software is more than enough to keep the details working information of an employee. This tool is so smart that it can even save the screen shot of your activities. Your boss can easily see you mistakes and ask you to rectify it.  

How Can One Monitor Employees’ PCs without Going Too Far Using Employee Monitoring Software?

In today’s era of digital world, every minute new technologies are introduced and made which are helpful for the people in one or the other way. Now, because of the emerging technologies, several tools and software are invented and are now available that can assist the employers greatly to monitor employees of their office during the office hours. There are certain reckless employees who watch videos, chat online with their friends via messengers or social networking sites, and at worst, steer the company on the way to financial loss.

Importance of Employee Monitoring Software:-

It matters greatly what the employees are doing at their working hours. Wasting time on frivolous sites can adversely hamper their as well as company’s productivity, and visiting offensive websites on company computers can subject one’s business to dangerous legal jeopardies. It really do matters that what the employees are doing in their office PCs. It often happens that the employee is continuously sticking to his seat and working on his computer, but do he is working the official work only? Probably No. Many of the cavalier employee make themselves look busy working on the computer, but in real, instead of the official assigned task, they are busy somewhere else. For instance  they may download the movies or watch them online, chatting, shopping online, etc. all these activities badly hampers the overall activity of the company.

Other consequences may be even worse than just productivity loss. Either maliciously or unintentionally, employees can expose the vital proprietary information and details, putting the business strategy at risk, customer secrecy, data reliability, and many more. Unquestionably, not checking the Internet activity and usage frequently can blow the whistle on the system & network to risks from malware and other dangerous intrusions. That’s why it is very crucial to monitor employee’s activities. Employee monitoring is just one side of a superior discipline identified as end-point security, which simply involves everything from policy enforcement to malware protection and asset tracking.

Best Practices: It can be considered that employee monitoring software is just a small section in a complete tactic to shield one’s business as well as maintain productivity of the company. Once decided to monitor the employees, an employer should follow following common guidelines to ensure the success of the company.

Be Direct: It’s better to be frank and true to the employees, about the monitoring of the computer activities and the reason behind it. Allowing employees to know that they are being monitored can serve as an influential deterrent against restricted online activity.

Filter proactively: Many software blocks several restricted sites and averts users from sending or receiving files that can endanger one’s business. Use such filters to limit the Internet accessibility and usage of employees.

Regularly check reports: It’s better to check the reports of the monitoring regularly so as to identify any potential problems early and perform corrective action. 

Employee Monitoring Software: Is it Necessary to Monitor Computer Activity of Your Employees?

Monitoring employee can be an infiltration of privacy if not handled properly. Simultaneously, employee monitoring doesn’t have to ravage the employee’s privacy, if it is done correctly. The actual question which most of the employer may ponder— is it really necessary to monitor computer activity of the employees at the office. According to several research and studies, it is proved that monitoring and controlling the activities of the employees can be beneficial in the overall productivity of the company.

Even though employer assume that most of the employers of the company are honest and wouldn’t need any tracking or monitoring, but the fact is still there are many employees at the work that are dishonest. A survey carried by National Retail Security Survey, NRSS (USA) stated that in 45.9 % of the total inventory decline comes from reckless employee burglary which is much more than average break-in and some employees crept an estimation of approx. 15.243 billion in accounting at job from their own companies. Employee monitoring software can be an ideal solution for the companies to implement in every computer of the company, so that whatever activities an employee perform in his PC during office working hour can be tracked.

It is said that Internet is like a vast community and thus the thing that happens in the real world ensues online on the computers. Therefore, an employer may well guess that there are snags and deceit with many employees on the web as well as company network as there is some problems in real life too.

The Beliefs: -

A company must be secured well with the assistance of certain security measures, so that the vital credentials of the company must not get leaked to the other competitors, or the employees must sincerely give their best productivity for the welfare of the company growth and revenue generation. All this can be successfully achieved if an employer setup some software in computer of every employees which can effectively monitor computer activity of the employee at the office hours. Sometimes there are also risk of hackers and several computer criminals who adversely attack the overall system. Simultaneously, there are certain studies that shows 70-80% of all computer offenses and crimes are committed only by employees against their own company. While at the other side, monitoring the activities of the employees can also assist in knowing about those employees that are working honestly and giving their best productivity.

The Concerns: -

Some of the cases such as sexual harassment is also one of the concern in comparative to Employee monitoring software. Some reckless employee instead of doing their assigned work, performs illegal works such as downloading unwanted material, sending them through company’s computers. In USA, every year more than 15,000 cases of sexual harassment are filed with EEOC or “Equal Employment Opportunity Commission”.

How to Record the Activities of Employees via Employee Activity Monitor?

Very often, the computers used at home, are shared, which are used by several people from the same family. 

In offices instead, there is a system administrator who configures the computer to leaders and employees in accordance with company’s IT policy. In a generic family, probably the person who is dedicating more hours to the computer looks for its maintenance most of the time, what you care, makes maintenance, organizes your desktop and be careful that there is no trouble. It may be one of the Parents who configures the computer so that children can use it safely. In companies, it may happen that a head office put PCs of its employees activity monitor to control and observe what they do and what sites they visit. 

In another post I gave several tips to protect children and adults from the risks hidden on the internet, uncensored but with common sense. On this occasion, we are going to talk instead of monitoring the activities and operations made on a computer that can serve employee monitoring purpose.

Record PC activity includes the control of the programs that are run and the creation of a historical memory to serve as a Log, which is a list of transactions. 

On Windows log, the event log is viewed by clicking the right mouse button on resources of the computer and pressing the "Management". 

This event log is rather limited to the information system and reports the errors above without giving any notification about the programs used. 

1) The best solution for the control of other computers on the network by monitoring the activities in an advanced program is EmpMonitor described in another page. 

2) To monitor the activities and use of the PC by employees, employee monitor software can be installed for free that installs as a system service (thus remains invisible) and operates in the background. The service automatically records the activities and operations carried out on the PC and generate graphical reports that can be accessed with a web browser. Access to such information is available both locally, on the same PC controlled, either remotely, or from another PC on the network, for example from another room. 

3) It can be very helpful for parents to monitor the use pic of their children and to a director or head office to monitor the activities of employees, staff, and consultants. The employee monitoring from work PCs is configured via a web interface and is very simple.

4) A different type of control, even more, narrow and unobtrusive, you can get a video recording everything that happens on the desktop and saving everything that is typed on the computer keyboard. This employee monitor software (such as Key Logger) acts as a Spy Screen. 

Why Businesses are Looking for employee spy software and Surveillance in Office Computer?

The Shields Principle of the United States Federal Trade Commission (FTC) determines standards regarding data security regulation, Physical and technical safety of client data. The goals of the standards are mostly threefold:

•          Keep Up with the protection and discretion of customer data.

•          Force away inner and exterior risks towards the protection or ethics of such data.

•      Force away unauthorized entry or utilization of client documents or info that may lead to considerable damage or hassle towards the customer.

Therefore, businesses are monitoring their employee networks and systems in growing figures not just to adhere to Federal laws, but also to lessen other employee dangers.

Can nobody be trusted?

Trust isn't the issue—client info security and privacy are. Information protection laws have easily raised the solitude and security of customer info above the privacy objectives of employees. Moreover, authorized specialists recommend that companies must eliminate all prospects of privacy at work. They've to, or they risk being discovered noncompliant with protection regulations and subjected to an additional expensive lawsuit. Lawful liability and compliance are two of the most truly effective three reasoned explanations why managers are using employee monitoring software to monitor their employee systems.

Generally, employee monitoring software can do office monitoring and surveillance to adhere to federal data protection laws. Additionally, it offers extra liability defense for that company. Monitoring encourages the private safety of workers by decreasing or removing cases of workplace harassment. Managing employee privacy and monitoring is attainable with minimum stress when businesses notify employees of the goal of employee monitoring software objectives, set privacy aims and produce sensible monitoring guidelines. Companies that use digital surveillance and monitoring to comply will discover the advantages (i.e., safeguarding company assets, stopping misuse of organization sources and safeguarding the company from lawful responsibility) are worthwhile.

Based on the AMA, monitoring online connections stays the major monitoring exercise (63 percent), followed closely by storage and overview of email (47 percent) or PC documents (36 percent), video-recording work efficiency (15 percent), and also the storage and overview of voice mail communications (8 percent). The most truly effective three good reasons for using employee monitor software are the lawful responsibility (68 percent), protection issues (60 percent) and lawful conformity (50 percent). The managers understand that the requirement to safeguard the business from employee activities over company networks exceeds employee statements for privacy at work.

Managing the genuine need of companies to monitor the office with regard for personal privacy isn't challenging. The very best strategy would be to possess employee monitoring software plan and abide by it. Authorized specialists suggest that "apathy toward email and Web guidelines may be the greatest error a company may make." It's suggested that companies possess a written policy openly declaring that any right to solitude is waived for files and communications produced, saved, delivered or received the company’s personal computers or over its networks.

What are the Most Competent Way to use Cloud Based Business Security Software?

Monitoring software is available on the internet, which can assist you proficiently to monitor each activity of your employees. This employee monitoring software uses the latest techniques to give a 100 percent result in the monitoring work. Many of the times it is noticed that the employees are misusing the organization’s resources by doing unnecessary work on the internet like: surfing a number of internet sites which are banned, downloading files from the internet, accessing social media sites, having online chat conversation, doing such activities during the office hour is the main reason for decreasing the productivity of the employee. To control all such activities, an organization necessary requires an employee monitoring software, which not only monitors the entire task performed on the computer as well as create alertness among the employees of being monitored. It's a dependable fact that organizations depend more on innovation and no administrator needs to be uninformed to a percentage of the practices done by their employers – in any case in the event that they are sure or negative.

How to Monitor Employee Computer?

If you are searching an efficient way to get an effective tool to monitor the employees then internet sites can be the most appropriate place, where you can get a huge number of options related to it. Generally, most of the organizations prefer the surveillance software to monitor the employee. Software for employee monitoring is one of the most favored surveillance software which gives an instant result to the organizations.

It is impossible to detect this software on the computer as it does not have any kind of shortcut key or does not have any file location. The employee cannot find it in the performed list. This software stores all the desktop screen shots in the slide show view which are saved in the manager’s computer. The setting up process of his software is very easy, once they are installed on a computer; they automatically start taking the screen shots. By reviewing the screen shots, one can easily get the overall ideas that what sort of tasks is achieved during the office hour. An effective cloud-based business security software has several advanced features that cannot be overcome easily.

This software can be structured by the organization managers, by just login into their user profile. These screen shots taken can act as a proof against the treacherous employees and can avoid any kind of data loss of the organization.