How Can One Monitor Employees PCs without Going Too Far?

In today’s era of the digital world, every minute new technology is introduced and made which are helpful for the people in one or the other way. Now, because of the emerging technologies, several tools and software are invented and are now available that can assist the employers greatly to monitor employees of their office during the office hours. There are certain reckless employees who watch videos, chat online with their friends via messengers or social networking sites, and at worst, steer the company on the way to financial loss.

Importance of Employee Computer Monitoring Software:-

It matters greatly what the employees are doing during their working hours. Wasting time on frivolous sites can adversely hamper their as well as company’s productivity, and visiting offensive websites on company computers can subject one’s business to dangerous legal jeopardies. It really does matters that what the employees are doing in their office PCs. It often happens that the employee is continuously sticking to his seat and working on his computer, but do he is working the official work only? Probably No. Many of the cavalier employees make themselves look busy working on the computer, but in real, instead of the officially assigned task, they are busy somewhere else. For instance— they may download the movies or watch them online, chatting, shopping online, etc. all these activities badly hampers the overall activity of the company.

Other consequences may be even worse than just productivity loss. Either maliciously or unintentionally, employees can expose the vital proprietary information and details, putting the business strategy at risk, customer secrecy, data reliability, and many more. Unquestionably, not checking the Internet activity and usage frequently can blow the whistle on the system & network to risks from malware and other dangerous intrusions. That’s why it is very crucial to monitor employee’s activities. Employee monitoring is just one side of a superior discipline identified as end-point security, which simply involves everything from policy enforcement to malware protection and asset tracking.

Best Practices: - 

It can be considered that employee monitoring software is just a small section in a complete tactic to shield one’s business as well as maintain the productivity of the company. Once decided to monitor the employees, an employer should follow following common guidelines to ensure the success of the company—

Be Direct: 

It’s better, to be frank, and true to the employees, about the monitoring of the computer activities and the reason behind it. Allowing employees to know that they are being monitored can serve as an influential deterrent against restricted online activity.

Filter proactively: 

Many software blocks several restricted sites and averts users from sending or receiving files that can endanger one’s business. Use such filters to limit the Internet accessibility and usage of employees.

Regularly check reports: 

It’s better to check the reports of the monitoring regularly so as to identify any potential problems early and perform corrective action.